Platform Capabilities
Discover the ultimate features provided by us to ensure your logistics progress in an umatched, innovative and real-time efficiency.
Pre-Arrival Planning & Coordination
Service Order Management
Issue, track, and confirm all port services — pilotage, stevedoring, bunkering, ship chandlering, waste management — with centralized records.
Port Disbursement Account (DA)
Build Proforma DAs from estimated costs, track actual costs as they occur, and generate Final DAs with full supporting documentation.
Vessel Turnaround Tracking
Monitor key turnaround milestones; arrival, berthing, cargo operations start/completion, sailing — giving all stakeholders live visibility.
Documentation & Compliance
Manage all port call documentation — notices of readiness, statements of facts, bills of health, customs submissions.
ERP Systems Integration
Record all crew expenditure via Zoho CRM solutions to manage wages, travel, accommodation, medical, training per logistics.
Trusted by 60+ logistics companies across Asia, Africa & Europe.
Faster Turnarounds. Tighter Coordination. Every Port Call Managed.
This module gives shipping agents, port operators, and vessel managers a single platform for coordinating every aspect of a port call.
Sectors & Industries
Built with the operational complexity of your industry in mind, not adapted. Explore how we support logistics and supply chain leaders across six core sectors.
Connecting production schedules, supplier logistics, and delivery workflows in one operational platform.
Managing the documentation, coordination, and compliance complexity of high-value shipments.
Supporting the critical supply chain and project logistics that keep energy infrastructure operational.
End-to-end visibility and automation for freight forwarders managing multi-modal shipment complexity.
Streamlining port calls, cargo coordination, and crew logistics for faster vessel turnaround.
Scaling parcel operations with intelligent routing, tracking, and invoice automation.
Case Study
How a Multi-Port Shipping Agency Reduced DA Preparation Time by 71% and Eliminated Principal Disputes Across 300+ Annual Port Calls.
The Challenge >>>>
One of the established port agencies managed over 300 vessel port calls annually across 32 ports — coordinating operations through email, phone, and individually maintained spreadsheets with no centralized platform connecting activity across the network. Final Disbursement Account preparation was consuming an average of 26 hours per port call, assembled manually from invoices and confirmations received across separate channels and still regularly requiring revision after principal review. Principal disputes — where vessel owners challenged DA items — were occurring at approximately 12 per quarter, each requiring significant documentation.
The Solution >>>>
The Results.
Frequently Asked Questions
Does the Port Call module support multiple ports simultaneously?
Yes. Port agents managing multiple ports can operate all locations within a single platform — with separate port call files per port and consolidated reporting across the portfolio.
Can we generate Proforma and Final Disbursement Accounts from within the system?
The Port Call module includes structured DA management — building Proforma DAs from estimated cost inputs and generating Final DAs from confirmed actuals, with full supporting documentation attached.
Does it integrate with the Cargo and Crew modules?
The Port Call module connects natively with Grey Rhino IT's Cargo Module and Crew Module — meaning cargo operations and crew changes associated with a port call are managed within the same environment.
